API’s Document Management Services Solution
API offers document management outsourcing services that not only safeguard your data but also allow you to maximize the effectiveness of the data throughout the information life-cycle. Documents can be accessed in a matter of seconds with the touch of a button, regardless of your location. Our advanced technology allows us to scan using Optical Character Recognition (OCR) and laser scanning of both 1D and 2D bar codes. Data can be accessed using a number of different search criteria, and all related documents are linked for ease in retrieval of electronic files. Our customized database configuration ensures that your documents are stored in a way that makes intuitive sense to your organization, which makes training simple. API’s outsourcing document management services include document scanning, capture and imaging; database creation, linking and storing of data; and tools to retrieve and distribute your information.

Improve Organizational Efficiency
With API’s document management outsourcing services, processing costs associated with routing, mailroom, ascanning, interoffice mail, fax, and copying are reduced. Person-hours needed for document processing, filing and retrieval, and returning phone calls are diminished. Physical storage costs (of up to ten years) are eliminated. And just as important, your irreplaceable data is easily accessed and protected.

Major Process Components

• Document collection and scanning
• Image enhancement, indexing and verification
• Optical Character Recognition (OCR)
• Laser scanning of 1D and 2D bar codes
• Database creation and linking of documents
• Online, nearline or offline data storage
• Workflow routing
• Central repository with secured access
• Portals for company personnel, vendors, and customers

Benefits

• Safeguard intellectual property
• Reduce storage costs by up to 50%
• Strengthen audit trail
• Reduce disputes and issue related phone calls
• Improve customer and vendor relationships